Suggestions for Safe Data Backup in Office and at Home
Data Backup on a computer is something essential for everyone. It may be a tedious and time consuming process for many, but let us consider what happens when we lose our databases, files, photos, videos and not to be able to recover … ever!
… so, BACKUP and save your life!
One of the most prevalent methods for saving personal files and data are External Hard Drives. The process is simple and easy. Connect the external drive to the PC / Laptop depending on the port that we will select (USB 2.0, eSata, USB 3.0, Thunderbold etc). After our operating system see the external drive as a system disk (it is advisable to give it a name, eg BACKUP EXTERNAL HDD) then we can begin to copy our files (using copy-paste options).
Do not forget to check if your data do exist in the external drive (a simple opening any of those files will assure us)
USB Flash Drives
With USB Flash Drives usually we transfer data from one computer to another and – have to say it – they replace the CDs / DVDs over the years. Their size is very small, but its capacity has increased in recent years with fairly low cost. Because of the size, Flash Drives are easier to suffer some damage (fall, squeezing in a pocket / keys, etc). Therefore we need to have our backups to the flash drivers, but not only to them!
If the copy-paste process seems difficult or complicated (especially if you have multiple files of different types to each other), then you might think to buy (with very low cost) an Backup & Restore Application (eg, Acronis Backup & Recovery or NovaBackup from Novastore), which takes (after a small configuration) throughout the process of Backup. Such applications give us the opportunity to Backup our entire hard drive (including the operating, settings, configurations, emails, etc) and store it as a file (Image). We can easyly restore the data when hard drive failure, even on another computer with another Hardware (options include Universal Restore).
Cloud services rizing in recent years and that has brought significant changes in the storage of our data on the Internet. I can say that the major advantage is thatour stored data is accessible from any device (PC, Laptop, Tablet, Smartphone, etc) has access to the Internet. Solutions such as Microsoft OneDrive, Dropbox, Google Drive, Apple’s iCloud give several GBs of storage space (and with a few extra money a year more space). Easy installation (a small client), easy configuration (folder settings) and just copy and sync!
Practically speaking, i use quite the Microsoft OneDrive that cooperates very well with MS products (Word, Excel etc.). There is ofcourse the OneDrive Pro, an under- payment service of Microsoft that works seamlessly with other products of the Office 365 suite for greater productivity and safety.
- do not neglect to take backups of your files regularly.
- Use more than one media or service to do that.
- Take a moment to ensure that your files is safe there.
- From time to time do a test, restoring some files back to a temporary folder.